Privacy Policy

Privacy Policy

Effective Date: 1 January 2025

Rotary Australia is committed to protecting your personal information and ensuring your privacy is respected. This Privacy Policy outlines how we collect, use, store, and share your data, as well as your rights regarding your personal information. By engaging with us, you consent to the practices described in this policy.

1. Information We Collect

We may collect the following types of information from you, depending on your interactions with us:

  • Personal Information: This includes your name, email address, phone number, mailing address, and other contact details that you provide when communicating with us, signing up for events, or making a donation.
  • Payment Information: If you make a donation or other payments, we collect billing details, credit card information, and other related information securely.
  • Browsing Activity: When visiting our website, we may automatically collect information like your IP address, browser type, device details, and pages visited, using cookies or other tracking technologies.
  • Volunteer and Membership Data: If you participate as a Rotary member or volunteer, we may collect additional information related to your involvement, such as qualifications, services performed, or demographic data.

2. How We Use Your Information

We use your personal information to provide you with a seamless experience and to support our mission. Specifically, this information is used for the following purposes:

  • To Facilitate Communication: To contact you regarding Rotary programs, initiatives, and updates.
  • To Process Donations: To manage, process, and acknowledge any donations you make.
  • To Improve Our Website: To analyze user behavior and improve site navigation and functionality.
  • To Support Membership Activities: To organize events, coordinate volunteer projects, and support community initiatives.
  • For Compliance: To meet legal or regulatory obligations and act in accordance with applicable Australian privacy laws.

We will not use your personal information for any purpose other than those listed above without your explicit consent.

3. How We Share Information

Rotary Australia respects your privacy and ensures that your personal information is only shared under the following limited circumstances:

  • With Trusted Service Providers: Third parties who assist us in processing payments, managing event registrations, or improving our online services may access your information but only to perform their specific tasks.
  • For Legal Obligations: If required to comply with laws, regulations, or legal processes, we may disclose your personal information to relevant authorities.
  • With Consent: We may share your information with other Rotary entities (e.g., local clubs or partner organizations) only when you have explicitly agreed to this.

We do not sell, rent, or trade your personal information to any third party.

4. Data Security

We take the security of your personal information seriously and have implemented measures to protect it from unauthorized access, theft, or misuse. These measures include:

  • Utilizing secure servers and encryption for sensitive transactions (e.g., donations).
  • Restricting access to personal data to authorized personnel only.
  • Regularly reviewing and updating our security protocols to maintain compliance with industry best practices.

Despite our best efforts, no system can be completely secure, and we cannot guarantee absolute security of your information.

5. Your Rights and Choices

You have the following rights regarding your personal information, under Australian privacy laws and applicable data protection regulations:

  • Access: You can request to see the personal information we hold about you.
  • Correction: You can ask us to correct or update inaccurate data.
  • Deletion: You may request that we delete your personal information, subject to legal obligations or legitimate interests.
  • Opt-Out: You can opt out of receiving marketing communications at any time by using the “unsubscribe” link in our emails or contacting us directly.
  • Complaints: If you believe your data has not been handled according to this policy, you can file a complaint with us or with the Australian Privacy Commissioner.

To exercise your rights, please contact us using the details provided below.

6. Cookies and Tracking

Our website uses cookies and similar technologies to enhance your browsing experience. These may collect anonymized data about your usage patterns for analytical purposes. You can adjust your browser settings to disable cookies if you prefer, but this may affect site functionality.

7. Updates to This Policy

We may revise this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. Any updates will be posted on our website, and the effective date will be updated accordingly. We encourage you to review this page regularly to stay informed about how we handle your personal information.

8. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us

Thank you for trusting Rotary Australia. Together, we can continue to make a powerful impact while safeguarding your privacy and data.